with a growing business, as well as now. Think about which documents need to be accessed often, which need extra security, and which could be discarded after a certain time.
6- Develop a transition plan and a timetable. Start small with just a single department of our business so you can address any problems before broadening your scope.
7- Use the available tools to help you (document management systems, electronic faxing, scanners, data backup systems, security systems, document conversion [see PDF Writer]).
8- Select and arrange to buy the tools you plan to use. For software, consider fit with your needs, ease of use and implementation, cost, and integration with your existing systems. And don't neglect backup needs to keep electronic data from being lost.
9- Do a small test project; make any needed changes; and then move to the transition in your first department.
10- Gradually take your paperless transition through the company.

Purchasing Advanced Paper Management Systems

More advanced document management systems offer extras such as:

—> Continues   How to Run a Paperless Office

1. User authentication for increased security

2. Automatic e-mail notification

3. Digital signatures

4. Data encryption

5. Web-based document hosting

6. Targeted solutions for industries such as health care, dental, financial or manufacturing

7. Multimedia filing, bringing together various types of files such as images, video, text and spreadsheets

Benefits of a Paperless Office

There are many benefits with a paperless office, beyond simply having less paper. While you're unlikely to have a completely paper-free office, electronic communication and other systems can eliminate much of it.

· Reduced costs and quicker access to information

· More space

· Document security & easy information sharing

· Access anywhere

· Less paper in/out

Incredible Photos

Online Backups

Rank

Company

Price

Storage

Sharing

1

mypcbackup.com

Free

Unlimited

Yes

2

Justcloud.com

$3.95

Unlimited

Yes

3

Backupgenie.com

$4.95

250GB

Yes

4

Sosonline.com

$6.66

50GB

Yes

5

IBackup.com

$9.95

10GB

No

6

Zipcloud.com

$4.95

Unlimited

Yes

7

Sugarsync.com

$9.99

60GB

Yes

8

Mozy.com

$7.99

125GB

No

9

Carbonite.com

$4.91

50GB

No

10

Livedrive.com

$7.95

Unlimited

No